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Safety Administrative Assistant

Primary Responsibilities

  • Completing a broad variety of administrative tasks for the Safety Department, including scheduling, record keeping, inventory management, etc.
  • Taking minutes during meetings and communicating/following up on action items.
  • Working closely with various departments with the organization on training compliance and safety initiatives.
  • Researching and reporting on various metrics and topics.
  • Designing and editing safety procedures, technical documents, and other work products within the Safety Department.
  • Composing correspondence and postings pertaining to safety information.
  • Arranging travel plans, itineraries and agendas.
  • Working closely and effectively with the Safety Director to keep him/her well informed of upcoming commitments and responsibilities and following up appropriately. Acting as a "barometer," having a sense for the issues taking place in the environment and keeping the Safety Director updated.
  • Prioritizing conflicting needs, handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.
  • Managing expenditures for the Safety Department.

Skills

  • Experience and interest in internal and external communications
  • Significant positive attitude and approach to life
  • Excellent listening, verbal, and written communication skills
  • Excellent ability to research various topics and find answers and provide solutions
  • Excellent problem solving skills
  • Exceptional organizational and detail skills
  • Able to multi-task and keep various projects moving
  • Conducts themselves at the highest level professionally
  • Takes confidentiality to the highest level

Computer Skills

  • Must be tech savvy and a quick learner
  • Must be proficient with Microsoft Word, Excel, PowerPoint and email.


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